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Exhibition & Sponsor

Privacy Policy

Korean English

This Privacy Policy (the "Policy") explains the way of treatment of the information which is provided or collected in the websites on which this Policy is posted. In addition the Policy also explains the information which is provided or collected in the course of using the applications of the ''The 15th International Conference on Surface X-ray and Neutron Scattering(SXNS15)" which exist in the websites or platforms of other company.

Through this Policy, the ''The 15th International Conference on Surface X-ray and Neutron Scattering(SXNS15)" regards personal information of the users as important and inform them of the purpose and method of SXNS15's using the personal information provided by the users and the measures taken by the 'SXNS15' for protection of those personal information.

This Policy will be effective on the 20th day of November, 2015 and, in case of modification thereof, the 'SXNS15' will make public notice of it through posting it on the bulletin board of SXNS15's website or individual notice through sending e-mails.

1. Information to be collected and method of collection

(1) Personal information items to be collected. - Personal information items to be collected by the 'SXNS15' are as follows:

• Information provided by the users The 'SXNS15' may collect the information directly provided by the users.
- ICES Account service, Registration and payment service, Abstract submission service
- ICES account service : Name, Email Address, Nation, Affiliation, Department, Position, Telephone number
- Registration and payment service : Name, Email Address, Nation, Affiliation, Department, Position, Telephone number, Currency, Fee, How to pay(Bank or Card)
- Abstract submission service : Name, Email Address, Nation, Affiliation, Department, Position, Telephone number, Title, Authors, Topic, Presentation Preference, Abstract File

• Information collected while the users use services
- Besides of information directly provided by the users, the 'SXNS15' may collect information in the course that the users use the service provided by the 'SXNS15'
- Sign in : IP, Sign in date

(2) Method of collection - The 'SXNS15' collects the information of users in a way of the followings:
- ICES account service, Registration service, Abstract submission service (submit form)

2. Use of collected information

• The 'SXNS15' uses the collected information of users for the following purposes:
- Participants management and identification
- Publishment of Program book and academic program management and identification
- Performance of contract and service fee settlement regarding provision of services demanded by the users

• The 'SXNS15' agrees that it will obtain consent from the users, if the 'SXNS15' desires to use the information other than those expressly stated in this Policy.

3. Sharing collected information

• Except for the following cases, the 'SXNS15' will not share personal information with a 3rd party:

• When the 'SXNS15' shares the information with its PG service company and service providers;
- When the SXNS15's PG company and service providers carry out services such as bill payment. (Only case of Credit-Card)

• when the users consent the sharing in advance;
- None of these cases

• when the sharing is required by the laws
- if required to be disclosed by the laws and regulations; or
- if required to be disclosed by the investigative agencies for detecting crimes in accordance with the procedure and method as prescribed in the laws and regulations

4. Cookies, Beacons and Similar Technologies

• The 'SXNS15' dose not collect collective and impersonal information through 'cookies' or 'web beacons'.

• The 'SXNS15' dose not collect 'cookies'.
- Cookies are very small text files to be sent to the browser of the users by the server used for operation of the websites of the 'SXNS15' and will be stored in hard-disks of the users' computer.
- The users have an option for cookie installation. So, they may either allow all cookies by setting option in web browser, make each cookie checked whenever it is saved, or refuses all cookies to be saved.

• The 'SXNS15' dose not collect 'web beacons'.
- Web beacon is a small quantity of code which exists on the websites and e-mails. By using web beacons, we may know whether a user has interacted with certain webs or the contents of email.

5. Users' right to access and option

• The users or their legal representatives, as main agents of the information, may exercise the following options regarding the collection, use and sharing of personal information by the 'SXNS15':
- exercise right to access to personal information.
- make corrections or deletion.
- make temporary suspension of treatment of personal information.
- or request the withdrawal of their consent provided before

• If, in order to exercise the above options, you, as an user, use the menu of 'My Account (amendment of account information of webpage)' or contact the 'SXNS15' by using representative telephone or sending a document or e-mails, or using telephone to the responsible department (or person in charge of management of personal information), the 'SXNS15' will take measures without delay: Provided that the 'SXNS15' may reject the request of you only to the extent that there exists either proper cause as prescribed in the laws or equivalent cause.

6. Security

• The 'SXNS15' regards the security of personal information of uses as very important. The company constructs the following security measures to protect the users' personal information from any unauthorized access, release, use or modification

• Encryption of personal information
- Store important information such as passwords after encrypting it

• Countermeasures against hacking
- Install a system in the zone the external access to which is controlled so as to prevent leakage or damage of users' personal information by hacking or computer virus
- Web Hosting : Gabia Inc.

• Establish and execute internal management plan

• Install and operate access control system

• Take measures to prevent forging or alteration of access record

7. Protection of personal information of children

• In principle, the 'SXNS15' does not collect any information from the children under 14 or equivalent minimum age as prescribed in the laws in relevant jurisdiction. The website, products and services of the 'SXNS15' are the ones to be provided to ordinary people, in principle. The website or application of the 'SXNS15' has function to do age limit so that children cannot use it and the 'SXNS15' does not intentionally collect any personal information from children through that function.

• (Additional procedure for collecting personal information from children) However, if the 'SXNS15' collects any personal information from children under 14 or equivalent minimum age as prescribed in the laws in relevant jurisdiction for the services for unavoidable reason, the 'SXNS15' will go through the additional procedure of the followings for protecting that personal information of children:
- When the child is registered immediately deleted.

8. Modification of Privacy Protection Policy

• The 'SXNS15' has the right to amend or modify this Policy from time to time and, in such case, the 'SXNS15' will make a public notice of it through bulletin board of its website (or through individual notice such as written document or e-mail) and obtain consent from the users if required by relevant laws.

9. Others

• All personal information will not be sent anywhere else besides reading of the secretariat.

10. Responsible department of the Policy

• The 'SXNS15' designates the following department and person in charge of personal information in order to protect personal information of customers and deal with complaints from customers:

• Department responsible for privacy protection and customer service :
- Address : International Conference on Energy and Sustainability
- Tel. : +82-2-____________
- E-mail: _______________@gmail.com

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< Payment Secretariat >
(결제시스템 학회명) Business Registration Certificate : (학회 사업자등록증) President : (대표자명)
Contact : +82-2-000-0000 Address : (주소) Privacy Policy (개인정보취급방침)
< Conference Secretariat >
SXNS 15 - The 15th International Conference on Surface X-ray and Neutron Scattering
Tel: +82-2-000-0000
Fax: +82-2-000-0000
E-Mail:
Website: http://www.sxns15.org
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